Terms and Conditions of Hire

Terms and Conditions of Hire (2012) - Contract of Hire Document between Owner, Hirer and the Motorhome Hire Network.

MOTORHOME CITY

Applies to any Rental of any Vehicle provided by Motorhome City

TERMS AND CONDITIONS OF MOTORHOME HIRE:

Hire Vehicle: (Vehicle Make and Registration Number): ………………………………………………………………………………

Owner: Name: ………………………………………..Hirer: Name: …………………………………………………………………..

Address:………………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………Mail Code:…………………………….

Home Tel:……………………………………………………..Mobile: ………………………………………………………………..

Dates and Times of Hire: From 0900 hrs on ……………………………..To 1700 hrs on ……………………………………………

This Agreement will constitute the entire agreement between the Owner/Registered Keeper of the vehicle and the Hirer of the motorhome and all information recorded on this document and annex/supplementary agreements attached to this document titled ‘Notification of a Hired Vehicle’ and “MANDATE: AUTHORISATION TO DEDUCT THE SUM OF £750 AS SECURITY DEPOSIT FROM HIRERS CREDIT CARD ACCOUNT”, will all form part of this Terms and Conditions of Motorhome Hire Agreement. This Agreement will take effect on the first date of hire when the Hirer takes full possession and control of the vehicle.

Definitions: 'I', 'me' and 'my' refers jointly and severally to the person or persons who are the Customer(s) or Hirer of the motorhome. ‘Owner’, ‘we’ and ‘our’ will refer jointly and severally to the owner or owners of the hired vehicle applicable to this Agreement, to any Bank, Loan Company, Financial Lending Company or other similar entity who have full or part title to the vehicle. Motorhome City (herein referred to as ‘MC or M-C’) will be regarded as the broker or agent between the Hirer and the Owner of the motorhome. MC will process all payments and return monies due from the hire. ‘Customer’, ‘Hirer’, ‘Driver’, or ‘Other Driver’ (whether authorised or otherwise), means the person or persons nominated as the hirer or any other driver under the heading 'Hire Details' on the Notification of a Hired Vehicle document attached to this Agreement. The ‘Hirer’ is the person who signs their name at the end of this Agreement. 'Standard Equipment' will be notified on the Owners panel/web-page on www.motorhome-city.co.uk and will include any equipment specified as standard on the owner’s web-page within the Motorhome City website. Any equipment that has a charge specified for its use will not be considered as standard equipment. ‘Rental period’ or ‘hire period’ or ‘period of hire’ means the full period of time, between the time and date that the Hirer takes possession of the vehicle and the time and date of its return to the Owner including any period of time exceeded by the Hirer, during which time the Hirer is responsible for all Terms and Conditions contained in this Agreement. 'Vehicle' means the vehicle subject to this agreement of hire between the Owner and Hirer (or substitute under the terms and conditions of this Agreement) and as shown on the Owners page at www.motorhome-city.co.uk and the vehicle recorded on this agreement (by Vehicle Registration Mark) and will mean the vehicle subject to and agreed between the Owner and Hirer for the Hire Period agreed and will include the entire vehicle, all tyres, wheels, windows, windscreens, all vehicle tools, all equipment supplied with the vehicle including all standard equipment, any accessories (whether at an additional charge to the Hirer or not), all and any other components or articles supplied with the vehicle. 'Security Deposit' means the deposit that will be required to be paid before the start date of hire to protect the Owner from any inconvenience or costs associated with the rental. ‘Insurable Event’ will mean any event or circumstance that is required under the Terms and Conditions of the Hire Insurance Company. “Normal ’used’ condition” will refer to any condition that will require up to a maximum of one hours cleaning for the exterior of the vehicle, and one hours cleaning for the interior of the vehicle, by an independent outside contractor. ‘Hire’ means the agreed use of the vehicle for a specified time between the Owner and the Hirer of the vehicle.

This ‘Agreement' means the ‘Rental Agreement’, the ‘Terms and Conditions of Hire’, the ‘Motor Rental Agreement’ or referred to herein as the ‘Terms and Conditions of Motorhome Hire’, all as defined by UK Law applicable to a hired motor vehicle.

In the event of any discrepancy between these Terms and Conditions and any other Terms and Conditions (whether previously made available to the hirer or not, or available on the website (www.motorhome-city.co.uk), or published or referred to elsewhere, the provisions of this Terms and Conditions of Hire document , will always apply.

Application of the Hire Vehicle Insurance Indemnity over and above the Owners Motor Vehicle Insurance Indemnity: Both the Hirer and the Owner of the vehicle acknowledge jointly and severally, that for any motor vehicle insurable event occurring during the Hired Period, the Terms and Conditions of Hire as shown on the Certificate of Motor Insurance issued by the Vehicle Hire Insurance Company (Highway Insurance), the Hire Motor Vehicle Insurance Policy will be always be applicable to the insurarable event and that this Policy will ALWAYS take precedence over the Owner’s (personal) motor vehicle insurance policy, and the Owners (SDP) policy will always be disregarded for any insurable event(s) occurring during any Hire Period.

2. Security Deposit: I, as the Hirer, will complete and sign the “MANDATE: AUTHORISATION TO DEDUCT THE SUM OF £750 AS SECURITY DEPOSIT FROM HIRERS CREDIT CARD ACCOUNT”. By agreeing and signing this mandate document I fully agree to the terms and conditions contained therein. I authorise the Owner of the vehicle or Motorhome City to deduct the sum of £750 as a Security Deposit from my credit card account for either the full duration of my hire period of the vehicle or until the vehicle is repaired to a condition that is satisfactory to the owner/registered keeper, without any time limits being imposed.

Delivery and Return of the Vehicle: I acknowledge having received the Vehicle in a clean condition and in sound and safe working order and with a specified tank of fuel. Any existing damage to the vehicle will be recorded on the `Notification of a Hired Vehicle` document and will be signed by both the owner and Hirer and will constitute a full agreement of any damage to the vehicle prior to the period of hire to which this document applies. The vehicle will be returned with the fuel that was recorded at the start time of hire or penalty charges (outlined in this document) will apply and I will return the vehicle in a clean condition, on the return date and time recorded otherwise I will be subject to any penalties (contained in this agreement document). The vehicle will also be returned in the structural and integral state recorded on this T&C or other conditions will apply (contained in this document).
Drivers: While driving the vehicle to which this document applies, I will A. abide by all of the driving laws applicable to the Country that I am driving in, B. Agree to all of the Terms and Conditions contained in this Terms and Conditions document, and confirm that I am fully authorised to drive this vehicle, subject to all of the conditions outlined at Condition number 27 herein. If any of the stated conditions do not apply or if I am not covered by the hire vehicle insurance policy, I will be fully liable for all and any responsibilities and liabilities to me, as driver of this hired vehicle. No person shall drive or be in control of this hired vehicle unless they are authorised by the owner or Motorhome City and have read and signed this full Terms and Conditions document.
Loss of Vehicle prior to Hire Period: I acknowledge that Motorhome City, in the event that the vehicle previously booked, is not available for ANY reason, Motorhome City will refund to me all monies paid and will have no obligation to provide a replacement vehicle if any vehicle is not available to them prior to the start date of my period of hire for that vehicle, or Motorhome City cease to have the use of any vehicle prior to the start date of hire, for any reason whatsoever e.g. accident, damage, weather, theft or any unforeseen event or circumstance. Motorhome City will have no obligation whatsoever with regard to monies paid to campsites booked, events booked, travel booked, or any other circumstance.
Rental and Other Charges: I will pay the Owner or MC: (a). All Hire charges(including all cancellation policy charges recorded in this document, and all balances due before the set limits imposed in this contract, i.e. before 12 weeks I will pay the balance due.
Penalties: I will be liable for the following penalties due to the hiring of the vehicle recorded herein, when applicable to my period of hire of the vehicle: (a) Cleaning Fee (up to £150.00) will apply if the vehicle is not returned with the interior/exterior in a “normal used condition” (Note: ‘normal used condition’ is defined as ‘any condition that will normally require only two hours cleaning for both the interior and exterior of the vehicle”). For every hour, and part of an hour required for any additional cleaning time required to bring the vehicle up to the condition that it was hired out, then a charge of £25 per hour will be chargeable to the hirer (to a maximum of 5 hours). Invoices will not apply to this penalty. (b) Toilets: A penalty of £50.00 will be charged if the toilet and waste water tank are not emptied prior to the return of the vehicle. (c) Smokers: Any evidence of any smoking within the interior of the vehicle on its return to base (including owners sence of smell – regardless of physical evidence), will attract a penalty of £100. (d) Pets. They will be subject to any additional cleaning costs outlined in (a) above to a maximum of £150. (e) Late return of vehicle: There will be a penalty of £25 per hour or part of an hour, for every hour that the vehicle is returned after 1700 hrs (5pm) on the last day of hire.
Damage to the Hired Vehicle: Any damage to the interior or exterior of the vehicle, regardless of blame, is the responsibility of the Hirer as well as any loss of any items supplied with the vehicle during its period of hire. It is the responsibility of the Hirer to report any damage (above an estimate of £250) to the Hire Insurance Company. Failure to inform the hire insurance company will render the Hirer liable for the full repair costs of all damage caused during the hire period. Every separate event causing damage or loss of items from the vehicle will each be treated as a completely separate event, and each such event involving loss or damage above an estimated £250 must be separately reported to the hire insurance company.
Travel Insurance: It is advised that all Hirers, including all passengers and any authorised drivers and all passengers, obtain sufficient and fully adequate travel insurance that will provide sufficient protection for the Hirer/all Passengers/and all Drivers or any other person travelling in the hired vehicle. It should also provide adequate protection from third party claims and for all Demurrage suffered by the Owner of the vehicle.
Demurrage: All and any loss, due to the hire of this recorded vehicle and owned by the person recorded on this agreement, including any loss of all or any subsequent hires, any loss of revenue, all and every subsequent loss incurred by the hiring company (Motorhome City) or by any event whatsoever, whether attributable to the hirer or any other person, third party or any other entity or company. Sufficient and applicable travel insurance for the Hirer his or her party can protect persons (insure them from any monetary loss and more) that may result in any financial loss to the owner or MC, loss of an owned/ hired vehicle, loss off any hirers or passengers effects in the event of any fire, loss of vehicle, theft of vehicle, loss due to fire, criminal damage to the interior or exterior of the hired vehicle, or any damage caused to the hired vehicle, including any loss incurred by MC or the owner of the hired vehicle
Errors in Rental Charges: The total charges are set out by MC and are recorded on our website at www.motorhome-city.co.uk and any other Motorhome-City websites (Branded as Motorhome City). Any errors in any charges will not be the responsibility of MC or the Owner, unless pointed out at the time of hire, and subject to paragraphs 1 -3 of this Agreement.
Payment of Charges Joint and Severall Liability: All charges, penalties, expenses or associated costs payable by me (the hirer) are due on demand by MC. If I do not pay all charges, including the balance due when requested, I will agree to pay a surcharge of 2% per month on the outstanding balance and any collection costs incurred by MC, including reasonable legal fees.
Credit Card Payment and Payment by Cheque/ Traveller’s Cheques: (1) MC will accept payment by credit cards or cheques approved by MC. (2) When payment is paid by credit card, I agree that; (a) MC is irrevocably authorised to complete any documentation and to take any other action to recover from my credit card issuer all amounts due by me pursuant to this Agreement, including but not limited to, any amounts due in respect to damage to the Vehicle or to property of a third party and all other additional charges as they are incurred (including all parking and traffic infringement penalties, road toll fines, London congestion charges, and associated administration costs); (b) I will not dispute my liability to MC for any amount due under this agreement and I shall indemnify and keep MC indemnified against any loss incurred (including legal costs) by reason of notifying my credit card issuer of such dispute. (c) MC may process the credit card; in the event that MC elects to accept payment of the Security Deposit (HVS) by holding an open or closed (payment made to bank) security payment which will be cancelled at the completion of the Rental Period, and a cheque issued in respect of the HVS within 7 working days, I agree that MC is entitled to recover payment from my credit card issuer, in respect of any amounts due, including all payments, charges or penalties which were not known at the time of cancelling the HVS. (d) I acknowledge that all transactions under this agreement are conducted in Pounds Sterling. Due to exchange rate fluctuations, there could be some variance between the amount initially debited against my credit card/cheque/bank account and the amount refunded within 7 working days after the expiration of the rental period. I release MC from any liability for such variation.
My Warranties:
I warrant that all information supplied by me to MC or the Owner in connection with this agreement is true, including all information requested of all drivers of the hired vehicle.
Vehicle Damage – Vehicle Hire Insurance Cover:
I am aware that; (a) The vehicle is comprehensively insured for any damage to the vehicle and the property of any third party; (b) I will have to pay the SUM of £500 for every Individual Event or Claim Regardless of any Hire Insurance Company Stipulations. I will be fully responsible for the full cost to repair any damage caused during my period of hire of the vehicle unless I have fully complied with the conditions imposed by The Vehicle Hire Insurance Company., and knowingly aware that I am responsible for the first £500 of every claim made on the Comprehensive Policy.
Road Restrictions: (a) All Hired Vehicles may only be driven on sealed/bitumen roads and to officially recognised campsites – all other roads must be agreed with the owners prior to driving. (b) I acknowledge that the Owner or MC acting on our behalf, reserves the right at any time, and at their sole discretion, to restrict vehicle movements in certain areas due to adverse road or weather conditions or any other reasonable cause
Use of the Vehicle: I agree that during the rental period, I will not and will not allow the Vehicle to be; (a) driven otherwise than in a cautious, prudent and normal manner; (b) used in a manner which could cause damage; (c) driven in a prohibited area or in an area other than the areas indicated by me to by the Owner or MC; (d) driven by me or any person under the influence of alcohol or drugs or with a blood alcohol level in excess of that permitted by the law of any country that the vehicle is being driven in/through; (e) Left with the ignition key in the vehicle while it is unoccupied; (f) Left unoccupied without the CD faceplate removed, steering wheel security lock invoked (if applicable) or any Satellite Navigation equipment out of general view and the DVD screen covered; (g) Driven by persons: (i) Under the age of 21 years; or (ii) Any person who is not authorised by law to drive the Vehicle. Particulars of all/any proposed licensed driver of the vehicle are set out under the heading 'Driver Details' in this document and supplementary document, any immersion in water or salt water, or used for any illegal purpose, for any race, rally or contest; (j) used to tow any vehicle or trailer.
(k) used to carry passengers or property for hire or reward Unless specified and authorised), (l) used to carry more persons than is permitted by any relevant authority or hire insurance company authority or detailed in the Vehicle manual or on the Vehicle or specified in this agreement; (m) used to carry volatile liquids, gases, explosives or other corrosive or inflammable material; (n) otherwise used in breach of my obligations under this Agreement. In addition, I will not allow any person to drive or be in control of this hired vehicle unless they are authorised drivers who have signed and agreed to the terms of this Terms and Conditions agreement.
Tyre Damage: Any damage to any tyres fitted to the vehicle during its period of hire will be the full responsibility of the hirer and will be repaired to a legal and safe condition or replaced at the hirer’s expense.
Responsibility: That ‘I’ as the hirer or nominated driver or Hirer, I am fully responsible for this hired vehicle, for all damage caused to it (regardless of any third party claims or blame), for all contraventions of the Laws of the Countries that I am in/touring/visiting/driving in or through and that I will be responsible for all penalties applied by any UK or any Foreign Authority that applies to the vehicle that I am responsible for during the period of my hire period with the Owner/MC, and that I absolve the Owner of this vehicle of all and any responsibility for any such penalty/fine/charge/conviction, during the period of my hire of their recorded vehicle during my period of hire of the vehicle.
Alterations to the Vehicle: I shall not make any alterations or additions to the vehicle without the prior written consent of the Owner.
Passengers: I/we authorise the use of the hired vehicle(s) up to the stated number of passengers approved for that vehicle. Each and every person is to use the safety restraints provided at all times whilst the vehicle is in motion subject to the Laws of the Country being traveled in. All children will be harnessed in approved (UK or applicable EEC) vehicle restraints. All passengers must always comply with any driver’s instructions.
Child Safety Seats: Child Seats will not be supplied by the owners of motorhomes due to the legislation involved. A booster seat device will only be supplied on request at the Hirers Discretion, and will be provided under the assurance that the device is subject to UK Law, and the hirer will make themselves aware of any applicable age/weight limit/height limitations applied to such safety devices for the type of vehicle being used. Motorhome City and the Owners of Motorhomes will not be responsible for the legalities of UK Law with respect to UK Law, and REQUIRE that all such devices conform and are fitted, BY THE HIRER, in accord with UK Legislation to this regard.
Vehicle Maintenance (Hirer):
(a) I shall take all reasonable steps to properly maintain the vehicle, including regular oil and water checks. I will refrain from driving if a dashboard warning signal/sign is displayed there, until such time as I have had this fault diagnosed and rectified and am allowed to drive the vehicle either by an authorised representative of the motorhome breakdown service provider, an authorised representative of the hire vehicle specific garage (e.g. Fiat commercial vehicles must be inspected in an authorised Fiat garage) or with the express permission of a representative of MC either written or verbally..
(b) I acknowledge that MC will reimburse me for expenditure up to GBP £40.00 reasonably incurred in rectifying any mechanical failure to the drive train and engine of the vehicle (not including the water system, refrigerator, heating, audio and DVD equipment) provided that: (i) I will produce any relevant receipts; (ii) I have received the prior written or verbal consent of MC; (iii) The damage is not due to my fault or my breach of this agreement. (c) I will be liable for any costs associated with the incorrect use of fuel.
Responsibility of Hirer to report circumstances to the Hire Insurance Company: (a) In the event of any accident, loss or damage arising out of the use of the vehicle, I will; (1) Notify the hire insurance company of the circumstances of the event and as soon as reasonably practical (2). In the event of a road traffic accident or any reportable event or accident, obtain the names and addresses of any third parties and any witnesses and report the event to the nearest police station; (3). Record and retain the unique reference number of a Crime Report (UK) or European Accident Report form if or when supplied, and in any event record the police unique reference number of the incident; (4). I will not make any admission of liability to other parties, settlement offer or other like offer; (5). Assist the owner, MC and the hire insurance company in handling any claim arising from any event, including providing all relevant information and attending Court to give evidence; (6). I will pay for any costs relating to the delivery of a change over vehicle (if available) as a result of an accident regardless of which party is at fault.
Termination of Agreement:
I acknowledge that the owner or MC may terminate this agreement and repossess the vehicle at any time, without notification to me, and that I will pay the reasonable costs of repossessing the vehicle, including towing charges if (a), I am in breach (in any way) of any terms of this agreement; (b) I have obtained the vehicle through fraud, misrepresentation or any criminal act; (c) The vehicle appears to be abandoned; (d) The vehicle is not returned on the agreed return date or the owner or MC reasonably believes that the vehicle will not be returned on the agreed return date; (e) The owner or MC considers on reasonable grounds, that the safety of passengers or the condition of the Vehicle is endangered. I understand that in the event of such termination or repossession, I have no right to a refund of any part of the rental charges or the Security Deposit; (f) the vehicle is in an area/country not agreed with the owner of the vehicle, or there is any indication whatsoever that it may be stolen or miss-appropriated. Under these circumstances the owner will report the vehicle as stolen and instruct all measures to be taken for the return of the vehicle.
Change of Vehicle: The owner or MC reserves the right, at its absolute discretion, to substitute a comparable or superior vehicle for the Hired Vehicle, or no vehicle at all. In any event, the owner or MC shall not be liable for any increased rental or other charges pertaining to the substitute vehicle. Such substitution shall not entitle the hirer to any refund and does not constitute any breach of this agreement.
Additional Conditions for Hirers and Drivers of vehicle: (A): Hirer and any Driver: All drivers must have held a full UK/EU driving licence for at least 2 years in respect of a motor vehicle. Where “Automatic Entitlement Only” is shown or applied to a driving licence, then that will exclude that driver to drive a hired vehicle unless it has automatic transmission. (B): Drivers Ages: (i) Age limits are 21 to 71 years. Drivers between 21 – 25 years are subject to an additional 50% insurance charge and are restricted to vehicles below 3,500Kg. (ii)Details of all driving Licences (both parts for all UK Licences) are required and must be viewed and recorded by the owner (or representative) prior to start of hire. (iii)Drivers, when driving during any contravention of a moving traffic offence, you are personally liable for all and any legal penalties imposed by the driving behaviour (e.g. parking tickets, speeding or traffic light fines or any other contravention of any law in the Country being traveled) and are incurred during the period of hire. Any penalty or follow up enquiry or enforcement procedure applied to that contravention, will be the responsibility of the driver or hirer (whoever is applicable under the offence contravened or by the term’s of this agreement) of the vehicle incurring any such penalty. (C): The following persons are excluded from Driving the vehicle: Any person involved in the following occupations will be excluded from driving the vehicle: Actor/Actress, Traveling Showpersons, Artist, On-Course Bookmaker and their employees, persons of no fixed abode, Casino Industry, Club Proprietor or their employees, Debt Collector. Entertainment and related industries, Gaming industry, Journalist, Market/Street Trader, Model, Non UK Forces, Music Industry, Press or Fashion Photographers, Publican, Bar Staff or persons working on Licensed premises, Horse Racing Trainers or Jockeys, Students under 25 years of age, Professional Sportsmen or Sportswomen. (E): Physical Ability: Every driver must be in good physical health, has no physical or mental defect, impairment of sight, hearing, heart, any diabetic or epileptic condition or other complaint unless they have notified the DVLA and a licence has been issued, and the conditions or restrictions to that licence are fully adhered to. (F): Miscellaneous: The Hirer or and driver must have resided in the UK or EIRE for more than 3 years, unless the hirer or driver is a temporary visitor to the UK for social domestic and pleasure purposes. The hirer and any driver must never have had his or her vehicle insurance declined or renewal refused or any special terms imposed or had his or her policy cancelled by any insurer. (G): Additional drivers: Additional drivers are allowed to a maximum of 3 drivers and all of the hire insurance company terms and conditions of hire, and all conditions contained in this agreement will apply in full to all additional drivers. (H): Payment: The Hirer will pay the full amount of the charge for the hire period agreed together with any balance, prior to the start of hire. (I): Hirers Responsibility: It is the responsibility of the hirer to notify the vehicle insurance company in the event of any event requiring them and subject to any conditions contained on the Certificate of Vehicle Insurance provided to all hirers. (J) Driving Licence Categories: Drivers with Category B on their driving licence are authorised to drive vehicles up to 3500kg (Maximum Authorised Mass) in vehicles with up to 8 passenger seats and a trailer not exceeding 750kg. Drivers with Category C1 are entitled to drive vehicles up to 7500Kg (MAM) and a trailer not exceeding 750kg, and drivers with Category C are entitled to drive vehicles exceeding 3500kg (not Heavy Goods Vehicles unless authorised) and a trailer not exceeding 750kg. It is the responsibility of the Hirer and every Driver to which this document pertains, not to drive this vehicle if they are not allowed to do so under UK Law, DVLA driver authorisations or entitlements to drive. Foreign drivers are authorised to drive vehicles in the UK under the entitlement (weight entitlement) of the Country in which they passed their driving test.
Identification: All Hirers will be required to produce the following 3 documents prior to hire or the hire will be refused; (A) Passport or Photo Driving Licence (with paper endorsement if applicable) (B) Utility Bill showing the same name and address as previously supplied to MC by the hirer (C) Bank or Credit Card Statement (showing same name and address of the hirer). Any failure to produce 3 such documents or if there are any doubts regarding the identification of the hirer whatsoever, then the hire will be refused and any deposits made, may be returned if criminality is not suspected, otherwise the deposit and any monies paid will be retained in full and the Police will be informed.
Definition of a Hire Day/ Pick up and Return Times: All days will be calculated as full calendar days i.e. midnight to midnight and any part thereof. E.g. Saturday to the following Saturday is eight hire days. Saturday to Friday will be seven hire days. Pick-up time will always be any time chosen by hirer between 9am – 5pm on start date of hire, and return time will always be between 9am - 5pm on the last date of hire. Penalties for late return of vehicle: A charge of £25 will apply to every hour and part of an hour that is past 1700 hrs (5 pm) on the last day of hire.
Charges: Credit card payments are accepted by MC and a charge of 2% for any credit card payment will be charged to the Hirer for all balance payments (not deposits). Debit Card charges will be met by MC. Cheques will incur no charges unless imposed for non-UK bank cheques. All Security Deposits will be returned by MC Business Cheque. All charges incurred for any International transfer of funds will be met by the Hirer.
Responsibility of Motorhome City (MC): MC will act only as agent between the owner and hirer of the motorhome applicable to this agreement. MC will accept bookings on behalf of the owner of the vehicle to be hired, arrange for the collection and safe storage of all fees and payments made by the hirer, process credit card payments, facilitate International Bank Transfers, liaise between the owner and hirer on the completion of the hire period with regard to the return of the Security Deposit as referred to in this document and will retain the Security Deposit until all works are completed to the vehicle to the owners satisfaction.
Cancellation Charges: The following charges and penalties will always be applied when a booking for a hired vehicle is cancelled by the Hirer: (A): Up to 20 weeks before the start date of hire – The booking deposit will be returned. (B): Between 19 – 12 weeks before Hire – Loss of booking deposit only. (C): Between 11 – 8 weeks before the start date of hire – loss of 50% of the total hire cost. (D): Between 7 weeks until the start date of hire – loss of total hire cost. Any telephone cancellation will be noted but will not be chargeable until written confirmation is received (either by e-mail or by written letter). Cancellation charges will always be applicable regardless of circumstance. It is up to the Hirer to insure against unforeseen/unavoidable events.
Release and Indemnity of MC or the Owner of Vehicle: (a) Subject to its obligation to deliver the vehicle or an appropriate substitute vehicle, I release the owner of the vehicle, MC and its employees and agents, from any liability to me (regardless of who is at fault) for any loss or damage incurred by me by reason of this Agreement, including but not limited to: (1). Any loss or damage caused by breakdown, mechanical defect, accident or the Vehicle being unsuitable for my purpose; (2). Any loss or damage to any property left in or on the vehicle, in any service vehicle or on or near the Owners premises or storage area, or recovered or handled by MC. (b) Subject to any insurance arrangements agreed with MC, I hereby indemnify and shall keep indemnified MC, its employees and agents, and the owner of the vehicle against any claims, demands and expenses (including legal costs) incurred or sustained by them or any of them by reason of my use and/or possession of the vehicle
Title to Vehicle: I acknowledge that the owner retains title to the vehicle recorded in this Agreement and that I possess the goods as a mere bailee only. I do not have any right to pledge the owner credit in connection with the vehicle and agree not to do so. I shall not agree, attempt, offer or purport to sell, assign, sublet, lend, pledge, mortgage, let on hire, or otherwise part with or attempt to part with the personal possession of the vehicle.
Changes: Any changes to this agreement must be in writing and must be signed on behalf of the owner or MC and by me.
Proper Law: This agreement shall be governed by all of the laws of Scotland, England, Wales and Ireland (North and South) or any UK Laws in which jurisdiction this agreement was signed.
Entire Agreement: This Agreement constitutes the entire agreement of the parties and there are no other oral undertakings, warranties or agreements between the parties relating to the subject matter of this agreement. The Owner or MC reserves the right to add or amend any changes to this Agreement without prior notice. This signed Agreement, together with the documents titled ‘Notification of a Hired Vehicle’ and “MANDATE: AUTHORISATION TO DEDUCT THE SUM OF £750 AS SECURITY DEPOSIT FROM HIRERS CREDIT CARD ACCOUNT” will form the full contract of hire agreement between the Owner or Registered Keeper of the vehicle, or Motorhome City, recorded herein and the Hirer, and this document will remain in the possession of the Owner for the entire duration of the Hire Period.

By signing below, and on the documents titled “‘MANDATE: AUTHORISATION TO DEDUCT THE SUM OF £750 AS SECURITY DEPOSIT FROM HIRERS CREDIT CARD ACCOUNT” and “Notification of a Hired Vehicle”, I confirm that I have read and fully agree with the terms and conditions, penalties, responsibilities and stipulations recorded therein.

Signed (Owner): ………………………………….. Date: ……………………………………….

Signed (Hirer): ……………………………………. Date: ………………………………………

Name of Hirer: …………………………………….Address: ……………………………………………………………………

……………………………………………………………………………………………………………………………………....

……………………………………………………. Country: ………………………………………………………………………

Home Telephone Number (Inc. International dialling code from UK): …………………………………………………………….

Mobile Telephone Number: …………………………………………………………………………………………………………

All Drivers: By signing this agreement, I confirm that I have read and fully agree with all of the Terms and Conditions contained in this agreement that are applicable to me driving this vehicle.

Driver 1: (signature)…………………………………………………. Date: ……………………………………………………..

Driver 2: (signature)…………………………………………………. Date: ……………………………………………………..

Driver 3: (signature)…………………………………………………. Date: ……………………………………………………..

Driver 4: (signature)…………………………………………………. Date: ……………………………………………………..

All drivers names, address and home and mobile telephone information must be recorded here or on reverse of this original document:

MANDATE: AUTHORISATION TO DEDUCT THE SUM OF £750 FROM HIRERS CREDIT CARD ACCOUNT AS SECURITY DEPOSIT.

I, as the Hirer of the vehicle applicable to this agreement, fully authorise the deduction of the sum of £750 (as Security Deposit) from the Credit Card account recorded on this document (including joint accounts) for the full duration of my hire of this vehicle and for this amount of money to be retained in the event that the vehicle is not returned in a satisfactory manner to its owner (or registered keeper) at the end of my hire period, or if it is damaged in any way - regardless of blame, or if any penalties may be applicable to me or any person travelling in the vehicle under the terms and conditions of hire.

I fully authorise both the owner/registered keeper of the vehicle, or representatives of Motorhome City to deduct the sum of £750 from my credit card account from before the start date of my hire of the vehicle and to retain this sum of money until such time as:
A. The full and satisfactory return of the vehicle from my period of hire,
B. I have paid any penalties due (under the T&C of Hire), or
C. Until such time as the vehicle has been repaired or restored to its original condition at the start time of its hire to me.

I fully authorise to pay all damages and penalties incurred as part of this contract, for any duration that is necessary for the full completion of remedial works, to the full satisfaction of the owner/registered keeper of the hired vehicle, without any limit of time.

Reimbursement of this Security Deposit of £750 will always be made by cheque, made payable to the Hirer of the vehicle or signatory to this mandate (if different).

TYPE OF CARD (e.g. Visa, Maestro): ………………………………………………………………………………………….

NAME(S) ON CARD: ………………………………………………………………………………………………………………

MAIN CARD NUMBER (16 DIGITS): …………………………………………………………………………………………

VALID FROM: …………………………………………………………

VALID TO: ……………………………………………………….,……

LAST 3 DIGITS ON REAR: ……………………………………………

ISSUE NUMBER: ……………………………………………………….

Signed HIRER: ………………………………………………………………….. Date: ……………………………………………...

Hirers Name (Block Letters) - REQUIRED: ……………………………………………………………………………………….......

Address (if not recorded): ……………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………………

Mail Code: …………………………………………………………………………

Home Tel: ………………………………………………………………………….

Mobile Tel: …………………………………………………………………………

Signed OWNER: ………………………………………………………………….Date: …………………………..

NOTIFICATION OF A HIRED VEHICLE (OWNERS COPY)

This document will form part of the Rental Agreement between the Owner and Hirer of the vehicle recorded on this page.

The vehicle recorded on this page is a HIRED vehicle. This document will provide details of: the owner of the hired vehicle, the hirer, all authorised drivers, the time limits of hire period, the fuel state, start mileage and any damage to the vehicle at the start of hire. This record is for the information of the hirer of the vehicle, and for the information of UK and EEC legal authorities.

Motorhome Registration Number: ………………………………………………………………………………………….

Owner: ………………………..............................Address: ……………………………………………………………….....

………………………………………………………………………………………………………………………………….

Postcode: ………………………………………………

Contact Telephone Number: (H): …………………………………………(M): ……………………………………………

Hirer of Vehicle: ……………………………………………………………………………………….

Drivers Authorised: 1: .………………………………………….2: ………………………………………………………….

3: ………………………………………………………………….4: ………………………………………………………….

Dates and Times of Hire Period:

From: Time: ……………Date: ……………………………Until 1700 hrs on (Date)……………………………………….

Fuel at start of Hire (record to quarter tank): ……..…………………………...

Mileage agreed at start of hire: …………………………………………………..

Damage at start of hire (record all areas of damage on diagram):

Identity Documents Produced: 1: (Dr. Licence Number): ……………………………………………………………………………

2: ………………………………………………………………………………………………………………………………………….

3: …………………………………………………………………………………………………………………………………………..

Signed HIRER: ……………………………………………..Dated:………………………

Signed OWNER: ……………………………………………Dated:………………………

This document will be signed in conjunction with the Terms and Conditions of Motorhome Hire by both the Hirer and the Owner of this hired vehicle and will constitute part of the Contract of Hire between the Owner and Hirer of the vehicle recorded herein. The Hirer will have a copy of this page of the Contract of Hire for information purposes and for production to any UK and EEC Legal Authorities so requiring. This vehicle is covered by a comprehensive vehicle insurance policy provided by Highway Insurance Company Ltd. A copy of the Certificate of Motor Insurance will be provided to the Hirer prior to the start of the hire, and the original copy can be obtained from FOS Motorhome Hire/Motorhome City (Highway Insurance Company Ltd), Telephone Number (Contact Centre): 0845 337 2671. Please quote: MC/FOS Fleet Insurance Number: FLT/10013/1fCV/1000584059/20MAR09/3203 and provide the vehicle registration number.

NOTIFICATION OF A HIRED VEHICLE (HIRERS COPY)